Capability 15 · Contracts
The contract exists.
The date that matters is buried inside it.
A contract register for teams that need to track indexation, renewals, price changes, and obligations — without relying on a calendar reminder or someone's memory.
The situation
The important terms live inside the documents.
Contracts are stored somewhere — PDF folders, SharePoint, email, a spreadsheet, a finance folder. The agreements themselves are safe.
The terms that matter are buried in the text: index clauses, renewal dates, notice periods, price adjustment rules, customer-specific terms.
Someone knows where to look — until they are busy, absent, or dealing with too many contracts at once.
The challenge
The risk is not a missing contract. It's the date that passes quietly.
An index adjustment is forgotten. A renewal window closes. A notice period is missed. A price change is handled too late.
The business loses money not because the terms were unclear, but because nobody was alerted at the right time.
So the register needs to be active, not an archive — it has to raise the flag before the deadline, not record that it passed.
The capability
An active register — not an archive.
We build a contract register that extracts and tracks the operational terms inside each agreement. Contracts are uploaded; key dates and clauses are captured.
Index rules and renewal windows become structured fields, not footnotes. The system flags upcoming actions before they are missed.
People can review the contract and the extracted terms side by side — and act on a flag while there is still time.
How the flow works
Before / after
Contracts are stored, but the important terms are tracked manually. People rely on calendar reminders, spreadsheets, or memory.
A missed date is only noticed once the value is already lost.
The register tracks the dates and clauses that matter. Upcoming actions are visible early, with the source contract one click away.
The team can act before an index, renewal, or notice period slips by.
Controls
- The contract source is stored with its extracted terms
- Key clauses are confirmed by a human reviewer
- Date and index rules are validated before they go live
- Alert timing is defined per contract type
- Ownership is assigned to every contract
- Change history is logged
- Sensitive access is controlled
- The original document is linked to each record
Where this applies
What changes
Questions about contracts
What does a contract register do that a folder of PDFs does not?
It makes the terms searchable. Dates, indexation clauses, notice periods and renewals are pulled out and tracked, so a deadline surfaces before it passes rather than after.